Home >> Financial aid >> Student aid report (SAR)

Student aid report (SAR)

Students who complete a Free Application for Federal Student Aid (FAFSA) will receive a Student Aid Report within three to four weeks of the date they submit the application. This SAR is very important to PHCC. The SAR is the official determination by the federal government about whether or not a student qualifies for different types of federal assistance.

Turn in your SAR to PHCC. While the SAR will explain that you do not have to bring it in to the college, we ask that you do bring it in to the college. PHCC is in the process of transitioning to an electronic process and until that process is completed, we do require that students submit the SAR to PHCC.

If students do not turn in the SAR to PHCC, processing of their financial aid application will be delayed.

Eligible SAR

Many students will receive a SAR that indicates that they are eligible to receive federal financial aid. By returning the SAR to PHCC, the financial aid office can then begin the process of determining and verifying your award(s). It is important that students supply all information requested by the financial aid office. See verification requirements for additional information.

Ineligible SAR

Occasionally, the federal government will determine a student to be ineligible for financial aid. Many students who receive this notice on their SAR believe that they do not qualify for any assistance. While qualifying for assistance may be difficult, often the financial aid office can direct students to alternative sources of financial aid (such as private scholarships, student work assistant programs, student loans and so forth).

If a student receives a SAR that indicates that they did not qualify for federal assistance, they should still bring the SAR to the financial aid office. It may be possible to qualify or direct them to other financial aid assistance that may help them enroll or continue enrollment in college. Students should continually monitor financial aid office bulletin boards to determine if assistance is available through those alternative means.

Verification and corrections

PHCC’s financial aid office processes and submit corrections electronically for the Student Aid Reports (SAR) to the Department of Education. The US DOE transmits the correction to their servicer, Central Processing Center (CPS), who is contracted to process the financial aid applications. The procedures for corrections and updates apply to all federal student aid applicants. Verification is the process of checking the accuracy of the information supplied by the student with other verifiable information.

Verification requirements

SAR selected by CPS: SARs that have a "*" symbol following the EFC numbers indicate that the student was selected for verification by the CPS. If the SAR is selected for verification, the student must submit a copy of his/her (and spouse’s or parent(s)’s, if applicable) signed tax return. The student is also required to complete the Institutional Verification form that is available at the campus financial aid office. Other documentation may be requested by PHCC, depending upon the information provided on the SAR.
Low income: If the student is independent or a parent of a dependent student and the total income reported on the SAR is under $5,000, students are requested to complete PHCC’s Low Income Verification document.
Child support paid: Students reporting payment of child support receive a lower expected family contribution on the SAR.
Additional dependents not on tax return: If students report a dependent who is not the child of the student (or parents, if applicable) and if this dependent was not listed on the student’s (or parent(s)’s, if applicable) tax return, they must submit documentation that they provide over 50 percent of the support to the listed dependent.
Students requesting change to income reported on SAR: If the student indicates that a correction is needed to the income, household size, and/or number in college, the student must submit documentation to validate the changes requested. Documentation is required for auditing purposes.

Correction procedures

If corrections are needed, the financial aid office will process and submit the corrections electronically to the Department of Education, as long as PHCC is listed as one of the schools requested to receive the SAR record.

If PHCC is listed as the school to receive the SAR document electronically, the financial aid office will download the SAR into PHCC’s mainframe and process the correction. Within two-three weeks, the student will receive an acknowledgment notice from the CPS, once the correction is processed. The financial aid office will receive the corrected SAR electronically. Upon electronic receipt of the corrected SAR, the financial aid office will complete the student’s financial aid file. The students will receive an award letter indicating their eligibility for assistance or an ineligibility letter indicating that they do not qualify for the grant programs.
If PHCC is not listed as one of the schools the student selected to receive the SAR electronically, PHCC is unable to process the necessary corrections immediately for the student. The steps necessary to correct the SAR are as follows:
1. The student must sign the SAR to permit PHCC to transmit electronically the addition of PHCC’s school code to the SAR. This can only be done if there is a DRN on the student’s SAR. If not, the student must call 1-800-4- FED-AID and request the school code add-on. Within two to three weeks, the student will receive an acknowledgment notice from the CPS indicating that PHCC was added to the SAR. Please note: Most students do not receive SARs anymore and will need their PIN number to make corrections for the school code add-on.
2. Upon receipt of student’s data in PHCC’s financial aid database, the financial aid office will input the necessary correction data for transmission to the CPS. The student will receive another acknowledgment notice from the CPS, this time indicating the corrections submitted by the financial aid office. Upon electronic receipt of the corrected SAR, the financial aid office will complete the student’s financial aid file. The student will receive an award letter indicating eligibility for assistance or an ineligibility letter indicating that he or she does not qualify for the grant programs.
3. If PHCC is not listed on the SAR, the length of time necessary to process the corrections and begin the awarding process is extended by as much as three weeks. Make sure PHCC’s code is on your form!

All corrected SARs must be submitted or received electronically by June 30, 2009 for the 2008-2009 academic year. Failure to provide the documentation necessary to complete the verification process by the established deadline may result in loss or repayment of financial aid awarded.

Helpful Hints:

Record accurate information onto the FAFSA
Clearly print letters and numbers onto the FAFSA
Ensure the Social Security number is correct
Answer all applicable sections of the FAFSA
Ensure PHCC’s institutional code (010652) is on the FAFSA

Home About PHCC Accreditation Administration President’s welcome District Board of Trustees Board rules AFC at PHCC Art gallery Campuses East North Porter Spring Hill West College policies Community Directories District Office College stores Financial services Human resources Institutional research and assessment Purchasing Student development Activities Admissions Advising Athletics Career center Disabilities services Financial aid Information center Multicultural student affairs and equity services Office of the vice president Student Assistance Program Employment at PHCC Forms Graduation rate History of the college Hours of operation Libraries News releases Performing Arts Series PHCC Foundation Publications Safety Emergency information Crime statistics Vision and mission Admissions Advising and registration Apply online Catalog and handbook Fees and expenses Financial aid Forms Hours of operation Limited access programs Orientation Records and transcripts Registration dates Scholarships Academics Academic calendar Academic divisions Arts and sciences Health occupations Baccalaureate and master’s programs Barry University Hodges University Kettering University Saint Leo University Troy University USF St. Petersburg Catalog and handbook Course descriptions Course schedules Degrees and programs Associate in Applied Science Associate in Arts Associate in Science Technical credit certificate Workforce programs E-campus Educator Preparation Institute Faculty High school programs Dual enrollment ABE and GED Libraries Noncredit programs Continuing education Continuing professional education Corporate training Encore Academy Personal enrichment courses Workforce education Business Health Information technology Public service Technical Students Activities College stores Campus safety Campuses East North Porter Spring Hill West Childcare Computer labs Emergency information Faculty FAQs Financial aid Forms Health insurance Intramural sports and recreation Libraries Online resources FACTS my.PHCC WISE Organizations Orientation Quista Café on WC Student development Advising Careers and testing Disabilities services Multicultural student affairs and equity services Financial aid Information center Student Assistance Program Teaching-Learning Centers News and events Event calendar News releases Publications Webcast archive Webcast live Athletics Baseball Basketball Cheerleading Cross-country Softball Volleyball Summer camps
Application process Eligibility requirements Employment application [PDF] Financial aid calendar Financial aid forms Financial aid contacts Financial aid FAQ Net price calculator Pell letter [PDF] Scholarships Student Aid Report (SAR) Veterans services Web links PHCC federal aid school code: 010652 Please direct updates for and questions and comments about this page to the webmaster.	Home >> Financial aid >> Student aid report (SAR) Student aid report (SAR) Students who complete a Free Application for Federal Student Aid (FAFSA) will receive a Student Aid Report within three to four weeks of the date they submit the application. This SAR is very important to PHCC. The SAR is the official determination by the federal government about whether or not a student qualifies for different types of federal assistance. Turn in your SAR to PHCC. While the SAR will explain that you do not have to bring it in to the college, we ask that you do bring it in to the college. PHCC is in the process of transitioning to an electronic process and until that process is completed, we do require that students submit the SAR to PHCC. If students do not turn in the SAR to PHCC, processing of their financial aid application will be delayed. Eligible SAR Many students will receive a SAR that indicates that they are eligible to receive federal financial aid. By returning the SAR to PHCC, the financial aid office can then begin the process of determining and verifying your award(s). It is important that students supply all information requested by the financial aid office. See verification requirements for additional information. Ineligible SAR Occasionally, the federal government will determine a student to be ineligible for financial aid. Many students who receive this notice on their SAR believe that they do not qualify for any assistance. While qualifying for assistance may be difficult, often the financial aid office can direct students to alternative sources of financial aid (such as private scholarships, student work assistant programs, student loans and so forth). If a student receives a SAR that indicates that they did not qualify for federal assistance, they should still bring the SAR to the financial aid office. It may be possible to qualify or direct them to other financial aid assistance that may help them enroll or continue enrollment in college. Students should continually monitor financial aid office bulletin boards to determine if assistance is available through those alternative means. back to top Verification and corrections PHCC’s financial aid office processes and submit corrections electronically for the Student Aid Reports (SAR) to the Department of Education. The US DOE transmits the correction to their servicer, Central Processing Center (CPS), who is contracted to process the financial aid applications. The procedures for corrections and updates apply to all federal student aid applicants. Verification is the process of checking the accuracy of the information supplied by the student with other verifiable information. Verification requirements SAR selected by CPS: SARs that have a "" symbol following the EFC numbers indicate that the student was selected for verification by the CPS. If the SAR is selected for verification, the student must submit a copy of his/her (and spouse’s or parent(s)’s, if applicable) signed tax return.* The student is also required to complete the Institutional Verification form that is available at the campus financial aid office. Other documentation may be requested by PHCC, depending upon the information provided on the SAR. Low income: If the student is independent or a parent of a dependent student and the total income reported on the SAR is under $5,000, students are requested to complete PHCC’s Low Income Verification document. Child support paid: Students reporting payment of child support receive a lower expected family contribution on the SAR. Additional dependents not on tax return: If students report a dependent who is not the child of the student (or parents, if applicable) and if this dependent was not listed on the student’s (or parent(s)’s, if applicable) tax return, they must submit documentation that they provide over 50 percent of the support to the listed dependent. Students requesting change to income reported on SAR: If the student indicates that a correction is needed to the income, household size, and/or number in college, the student must submit documentation to validate the changes requested. Documentation is required for auditing purposes. Correction procedures If corrections are needed, the financial aid office will process and submit the corrections electronically to the Department of Education, as long as PHCC is listed as one of the schools requested to receive the SAR record. If PHCC is listed as the school to receive the SAR document electronically, the financial aid office will download the SAR into PHCC’s mainframe and process the correction. Within two-three weeks, the student will receive an acknowledgment notice from the CPS, once the correction is processed. The financial aid office will receive the corrected SAR electronically. Upon electronic receipt of the corrected SAR, the financial aid office will complete the student’s financial aid file. The students will receive an award letter indicating their eligibility for assistance or an ineligibility letter indicating that they do not qualify for the grant programs. If PHCC is not listed as one of the schools the student selected to receive the SAR electronically, PHCC is unable to process the necessary corrections immediately for the student. The steps necessary to correct the SAR are as follows: The student must sign the SAR to permit PHCC to transmit electronically the addition of PHCC’s school code to the SAR. This can only be done if there is a DRN on the student’s SAR. If not, the student must call 1-800-4- FED-AID and request the school code add-on. Within two to three weeks, the student will receive an acknowledgment notice from the CPS indicating that PHCC was added to the SAR. Please note: Most students do not receive SARs anymore and will need their PIN number to make corrections for the school code add-on. Upon receipt of student’s data in PHCC’s financial aid database, the financial aid office will input the necessary correction data for transmission to the CPS. The student will receive another acknowledgment notice from the CPS, this time indicating the corrections submitted by the financial aid office. Upon electronic receipt of the corrected SAR, the financial aid office will complete the student’s financial aid file. The student will receive an award letter indicating eligibility for assistance or an ineligibility letter indicating that he or she does not qualify for the grant programs. If PHCC is not listed on the SAR, the length of time necessary to process the corrections and begin the awarding process is extended by as much as three weeks. Make sure PHCC’s code is on your form! All corrected SARs must be submitted or received electronically by June 30, 2009 for the 2008-2009 academic year. Failure to provide the documentation necessary to complete the verification process by the established deadline may result in loss or repayment of financial aid awarded. Helpful Hints: Record accurate information onto the FAFSA Clearly print letters and numbers onto the FAFSA Ensure the Social Security number is correct Answer all applicable sections of the FAFSA Ensure PHCC’s institutional code (010652) is on the FAFSA back to top