Home >> About PHCC >> AFC - PHCC chapter >> Bylaws

Bylaws

ARTICLE I: NAME

The name of this organization shall be known as the Pasco-Hernando Community College, hereinafter referred to as PHCC, Chapter of the Florida Association of Community Colleges, Inc., hereinafter referred to as AFC.

ARTICLE II: PURPOSE

The purpose of this chapter is to:

1. To serve as a comprehensive professional organization for anyone employed by or associated with PHCC.
2. To promote interest in the discussion of the general problems of education and to promote communication within the PHCC chapter, between PHCC and other colleges, and between PHCC and the general public.
3. To carry out the purposes of the AFC, as stated in its bylaws, and to represent the members of the chapter. Specific rules and guidelines may be adopted as required.
4. For the selection of individuals to the Assembly of Delegates and/or as voting representatives to each commission, as provided by the AFC Bylaws and Standing Rules.
5. To work for a continuing cooperative spirit among college trustees, administrators, faculty members and career employees.
6. To promote an understanding of AFC to the PHCC community.

ARTICLE III: MEMBERSHIP

1. Membership in this chapter is open to both full and part-time employees and retirees of PHCC upon payment of the annual dues. Any member of Pasco-Hernando Community College’s Board of Trustees is automatically classified as a contributing member.
2. Honorary Membership of the local chapter may be conferred by the Executive Council.
3. Membership in AFC is open to all individuals who fall in the eight classes of membership without regard to race, color, religion, gender, age, disability or national origin.

ARTICLE IV: OFFICERS

Section I: The officers of the PHCC chapter shall be classified as elected or appointed.

1. Elected Officers: The elected officers shall be the President, President-elect, Secretary, Treasurer, Four Campus Representatives, Membership Chair, Legislative Representative and Publications Representative.
   • The Chapter President and Nomination Committee will appoint any position or office listed in Section I if no nominations are submitted.
   • Elections will be by ballot with each member entitled to one vote.
   • The positions listed above shall be elected by a majority of the membership voting, for a term of one year, commencing on the first day of each calendar year. Elections are to be held annually during the month of October.
2. Appointed Officers: The Parliamentarian and the Historian shall be appointed by the Chapter President. (optional offices)

Section II: Duties of Officers

1. The President shall:
   1. Preside at meetings of the Chapter Executive Council and the Chapter.
   2. Represent the Chapter in all matters.
   3. Call meetings of the Chapter Executive Council.
   4. Authorize expenditures and payment of AFC Chapter funds.
   5. Serve on the Council of Chapter Presidents.
   6. Act as liaison between the Chapter Executive Council and Chapter members.
   7. Establish and appoint members to committees as necessary.
   8. Serve as an ex-officio member of each committee.
   9. Report Chapter activities to the Region IV Director.
   10. Attend AFC state meetings.
2. The President-elect shall:
   1. Perform the duties of President in the event of his/her absence or disability.
   2. Perform other duties as assigned by the President.
   3. Attend monthly Chapter Executive Council meetings.
   4. Shall assume the role of Presidency upon the expiration of term or resignation of the President.
3. The Secretary shall:
   1. Record the minutes of the Chapter and of the Chapter Executive Council.
   2. Act in the absence or temporary disability of the President-elect.
   3. Attend monthly Chapter Executive Council meetings.
   4. Perform other duties as assigned by the President.
4. The Treasurer shall:
   1. Collect and forward dues to the state office.
   2. Safeguard and disburse any other Chapter funds as necessary.
   3. Submit monthly Treasurer’s Reports to the Chapter Executive Council.
   4. Maintain and reconcile bank statements.
   5. Attend monthly Chapter Executive Council meetings.
   6. Perform other duties as assigned by the President.
5. The Representatives shall:
   1. Act as a liaison between the members on respective campuses and the Chapter Executive Council.
   2. Serve on the Nominating Committee.
   3. Perform other duties as assigned by the President.
6. The Membership Chair shall:
   1. Maintain and update Chapter Membership roster.
   2. Recruit potential AFC members
   3. Keep the Chapter President apprised of membership increases and decreases.
   4. Forward membership applications to the state and notify the state of changes.
   5. Attend monthly Chapter Executive Council meetings
   6. Perform other duties as assigned by the President.
7. The Legislative Representative shall:
   1. Disseminate, to the Chapter Executive Council, Legislative issues related to community colleges.
   2. Actively participate in state legislative functions related to AFC.
   3. Attend monthly Chapter Executive Council meetings.
   4. Perform other duties as assigned by the President.
8. The Publications Representative shall:
   1. Participate in the production of publications related to Chapter activities.
   2. Produce bimonthly PHCC AFC Chapter Newsletter.
   3. Develop and produce materials for PHCC Chapter Spring Conference.
   4. Attend monthly Chapter Executive Council meetings.
   5. Perform other duties as assigned by the President.
9. The Parliamentarian shall:
   1. Govern the Chapter by rules contained in the latest edition of Roberts Rules of Order, Newly Revised in all cases to which they are applicable and in which they are not inconsistent with these Bylaws and any special rules of order the Chapter may adopt.
   2. Attend monthly Chapter Executive Council meetings.
   3. Perform other duties as assigned by the President.
10. The Historian shall:
    1. Assemble and maintain a scrapbook of Chapter activities, conference, convention, and other Chapter related functions.
    2. Be responsible for photographs and film developing at all events listed above.
    3. Attend monthly Chapter Executive Council meetings.
    4. Perform other duties as assigned by the President.
11. The Executive Council shall:
    1. Consist of the President, President-elect, Secretary, Treasurer, the four (4) Campus Representatives, Legislative Representative, membership Chair, Publications Representative, Parliamentarian, and Historian.
    2. Plan for regular meetings of the Chapter.
    3. Review and disseminate proposals from the state organization; the State Legislature; the State Community College Board; and any other agencies having any effect upon PHCC.
    4. Appoint members to fill vacancies that may occur between elections in offices and committees, to exclude the Presidency.
    5. Vote upon and approve Chapter minutes, Treasurer’s Report and expenditures.
    6. Make recommendations for awards.

Section III: Term and Vacancy

1. In the case of a vacancy in the office of President, the general membership shall elect a President at the next general meeting. The President-elect shall assume all responsibilities until that time.
2. In the case of a vacancy in an elected office other than as prescribed above, the Chapter Executive Council shall appoint a replacement to serve until the next annual election.
3. The elected and appointed officers shall assume office on January 1 and serve until December 31 of that year.

ARTICLE V: ASSEMBLY OF DELEGATES

Delegates to the AFC Convention Assembly of Delegates shall be the College’s Chapter President, the elected officers of the chapter and members of the Executive Council, and an elected and/or appointed number of delegates as determined by ARTICLE IV, Section 1, of the AFC Bylaws.

ARTICLE VI: COMMITTEES

Section I: Standing Committees

The Chapter recognizes the following committees and will appoint members to the committees as deemed necessary: Education, Funding, Legislative, Membership and Programming. A copy of the function, duties, objectives and goals of the listed committees are available upon request from the Chapter Executive Council. The Chapter reserves the right to create any necessary committee needed to carry out the goals and purposes of the Chapter.

Section II: Special Committees

1. The Nominating Committee shall:
   1. Consist of the four elected campus representatives, with the chairperson elected by the committee.
   2. Function during the months of August and September and shall present to the Chapter Executive Council the names of at least one member for each of the offices and representatives.
   3. Accept written nominations from the membership that will serve as “nominations from the floor.”
2. The Elections Committee shall:
   1. Consist of the President, President-elect, Treasurer and Secretary.
   2. Distribute the ballots to the general membership for election purposes.
   3. Count the ballots and submit a list of officers to the Chapter Executive Council.
3. The Bylaws Committee shall:
   1. Consist of members appointed annually by the President and shall consist of as few as two, but not more than four members.
   2. Advise the Chapter Executive Council when a rule is not carried out.
   3. Maintain and annually review the Chapter Bylaws and recommend necessary changes to the Chapter Executive Council for review.
   4. Submit any changes to the Chapter Bylaws to the general membership for approval, by ballot, by the majority 30 days prior to final submission to the State Bylaws Commission.
   5. Submit the final approved copy of the Bylaws to the AFC Bylaws Commission.

ARTICLE VII: MEETINGS

1. Meetings shall be held monthly and will be open to the general membership.
2. A Special Meeting can be called by either the President or the President-elect.

ARTICLE VIII: COMMISSIONS

Section I: Commissions

As part of the membership application, Individual, Retired, Life, Honorary Life or Associate members of AFC may choose to serve with one or more commissions. All AFC sponsored or commission-sponsored activities are open to all members. The commissions—as identified in the State Bylaws--are established to carry out activities consistent with the purpose of AFC.

A list of commission chairs will be available annually from the Chapter Executive Council.

ARTICLE IX: FINANCE

Section I: Membership Year

The membership year for all classes of membership shall begin on the first day of the month in which application is made and end the last day of the preceding month of the following year. Membership is renewable during the month in which original application was made, any cash payment of dues being payable the same month.

Section II: Fiscal Year

The Chapter’s fiscal year is January 1 – December 31.

Section III: General Financial Policy

The Chapter Executive Council takes full responsibility for establishing fiscal policy for the PHCC chapter.

Last updated: 12/31/1969